---
title: "Purchase order"
slug: "purchase-order-1"
updated: 2026-06-25T12:22:18Z
published: 2026-06-25T12:22:18Z
canonical: "products.egretail.cloud/purchase-order-1"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://products.egretail.cloud/llms.txt
> Use this file to discover all available pages before exploring further.

# Purchase order

A **purchase order** is an order you send to a supplier to restock items. You can build a purchase order for a single supplier, or for multiple suppliers at once - the app splits the latter into separate orders when you submit.

You reach the **Purchase order** flow from the **Create** tab **→ Procurement → Purchase order.** Purchase order pages share the general transaction layout, header, more menu, and done page described on [Transaction basics](/v1/docs/transactions-common-1#transaction-basics). This page covers only what is specific to purchase order.

---

#### The start page

The **Purchase order** start page asks whether the order is for a single supplier or for multiple suppliers.

1. The page shows a shopping-cart illustration, the message *“Select an option…”,* and two buttons:

- **One supplier** — all items on the order are ordered from the same supplier. Tap to open the **Select supplier** sheet (see below).
- **Multiple suppliers** — items on the order may come from different suppliers; each item’s supplier is decided when the item is added. Tap to go straight to the purchase order page.

![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image-N7Y2WFZJ.png)

1. To leave the start page, tap the **back arrow** in the top-left.

If a purchase order is already paused, the app asks whether to resume it before the start page. See [Resuming a paused transaction.](/v1/docs/transactions-common-1#resuming-a-paused-transaction)

---

#### Selecting a supplier (one supplier only)

Tapping **One supplier** opens the **Select supplier** bottom sheet.

**![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image-QHBRG06T.png)**

1. Type in the search field to narrow the list. The result count appears below the field (for example, 100+ results).
2. Tap the **A→Z** drop-down to change the sort order.
3. Tap a supplier row to choose it. The sheet closes and the purchase order page opens with the supplier shown in the header.
4. Tap the **X** to close the sheet without choosing. You return to the start page.

---

#### Purchase order page

The Purchase order page uses the standard transaction layout, with two rows below the progress bar:

- The supplier row - shown only on single-supplier orders - has a location pin and the supplier name. Multi-supplier orders do not show a supplier row at all; the page goes straight from the progress bar to the Total row.
- The **Total** row shows the item count and the order total. If any items are on promotion, both the non-discounted and discounted totals are shown, with the non-discounted total struck through.

![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image-B7WYDMQA.png)

The empty state shows a dashed frame with a **+** icon and “*Scan or use search to start adding items*”.

The bottom bar has a **Scan** icon, a **Search** icon, and a **Next** button. **Next** is disabled until at least one item is on the order.

---

#### **Adding items**

Purchase order uses the standard scan and search flow described on [Transaction basics.](/v1/docs/transaction-basics)

In the **Search items** sheet, tapping an item row adds it directly to the order. Tapping the **info (i)** icon on a row opens the “item preview “ **-** tapping the **+** button in the preview asks *“‘<item name>’ will be added to the purchase order.”* before the item is added. Items are searched after applying the procurement rules, for an item to be added to purchase order, it should follow following rules,

- For one supplier we should fetch only items for this supplier.
- Can be ordered (CanBeOrdered is set to True).
- Ordering blocked (OrderingBlock is set to False).
- Supplier sales start date (SupplierSalesStart is null or earlier than now).
- Supplier sales end date (SupplierSalesEnd is null or later than now).
- Item must have an assortment code.

---

#### Item rows

Item rows on a purchase order follow the shared quantity-row pattern: one row is focused at a time, the focused row has **− / +** step buttons (or **trash** / **+** when the quantity is *1*), and tapping the chevron **(>)** on the right of a focused row opens the [Item details](/v1/docs/item-details-2) page.

Purchase-order rows also show the item’s price on the **Total** row at the top of the page, with any promotion discount struck through on the non-discounted price.

When you need to remove an item, use the **trash** icon to open the Remove item? popup. For a purchase order the popup reads *“‘<item name>’ will be removed from the purchase order.”*

---

#### The more menu

The **…** button in the header opens the **Purchase order** options bottom sheet.

![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image-1N9HIT49.png)

The menu lists only the common transaction options — **Add quick action**, **Put on hold**, **Hide total**, and **Discard transaction**. A purchase order does not have a user-chosen name, so there is no **Edit name** option.

---

#### The finish page

Tap **Next** on the **Purchase order** page to open the finish page

![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image-PA06KTUT.png)

The summary has these rows:

- **Supplier** — the supplier for the order. Only shown on single-supplier orders; multi-supplier orders omit this row.
- **No. of items** — number of distinct items on the order.
- **Discount** — total supplier discount on the order, shown in red.
- **Total** — order total after discount.

The free-text field is labelled **Order note** with the placeholder *“Add note”*.

Tap **Submit** to send the order, or **Back** to return to the **Purchase order** page.

---

#### How the submission is processed

When you tap **Submit**, the order is queued for delivery to the **Procurement Service** — the system that handles ordering and supplier communication across your store chain. The hand-off happens in the background, so the done page appears right away; the Procurement Service picks up the order a short time later. For multi-supplier orders, the cart is split into one order per supplier at this point.