--- title: "Count lists" slug: "count-lists" updated: 2024-08-27T13:26:02Z published: 2024-08-27T13:26:02Z canonical: "products.egretail.cloud/count-lists" --- > ## Documentation Index > Fetch the complete documentation index at: https://products.egretail.cloud/llms.txt > Use this file to discover all available pages before exploring further. # Count lists The **Count lists** view displays an overview of count lists. In the view you can **Export empty template**, **Import count list** and **Activate selected** count list(s). ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(434).png) --- ## Activate selected count list(s) The **Activate selected** button is activated when you tick on one or multiple count lists with status "New". Tick the count list you want to activate and click on the **Activate selected** button. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(436).png) The count lists are added to the active stocktaking. If there is no active stocktaking, you get this message "Active stocktaking not found". ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(435).png) > [!WARNING] > Count lists cannot always be assigned > > Count lists cannot be assigned to the stocktaking when: > > - There is no active stocktaking in store. > - Count lists from different stores are selected. > - The Count list is already assigned to the stocktaking. --- ## Delete count list Count lists with status "New" can be deleted. Click on the **More (…)** button to the left of the relevant count list row and select **Delete.** ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(437).png) The selected count list is deleted. --- ## Export empty template You can export an empty template to Excel. Click on the **Export empty template** button. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(482).png) A message telling you that your export has started opens. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(480).png) When the export is finished you will receive a notification. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(481).png) Click on **Download file** to download the empty template. The empty template contains the following columns: "SKU", "GTIN", "Item number", "# Counted" and "Net price". One identifier is required. The quantity and net price is optional, but can not be negative. The net price and quantity will update Inventory when the stocktaking is completed. The template can be used as a basis for the count list import. --- ## Import count list You can import a count list from excel. Click on the **Import count list** button. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(483).png) The “Import from Excel” dialog opens. Enter Store, Name and Description (optional). Click on **Select file** to upload you excel file. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(484).png) Select the file and click on **Open**. Click on **Import** to import the count list. > [!WARNING] > Maximum 10 000 rows can be imported in the same import. --- ## View count list details It is possible to view the items in the count list. Click on the name of the count list in the "Name" column. The selected count list details view opens. In the count list details view you can activate the count list, export the count list to Excel, edit row and delete row. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(438).png) --- ## Edit row The Counted value can be edited in the selected count list details view. Click on the "Pencil icon" to the left on the item row to edit it. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(439).png) The "Edit row" dialog opens. Edit **Counted** quantity. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(440).png) Click **Save** to save changes or click **Cancel** to cancel saving. --- ## Delete row Items can be deleted from the count list in the selected count list details view. Mark the relevant item line. Click on the "More-button" and select Delete. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(441).png) --- ## Activate count list Count lists with status "New" can be activated (added to the stocktaking) if there is an active stocktaking for the store. This is done in the selected count list details view. If there is not an active stocktaking for the store you get this message "Active stocktaking not found". ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(442).png) Click on the **Activate count list** button to activate the count list. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(443).png) You get a message confirming that the count list is activated. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(444).png) --- ## Export count list to excel The count list can be exported to Excel from the count list details view. Before you start the export, you can use filters to limit the items in the export. Click on the **Export to Excel** button ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(443).png) The "Export to Excel" dialog opens. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(445).png) Click **Export** to start the export. You get a notification when the export is finished, and you can download the Excel file. ![](https://cdn.document360.io/5c3fbf4a-b177-42ef-a5c9-ab5c60ca2ba9/Images/Documentation/image(446).png)